F77 Botswana 179
Job Title: Executive Secretary/Personal Assistant – Windhoek, Namibia
Position: Executive Secretary/Personal Assistant to CEO
Location: Windhoek, Namibia
Employment Type: Full-Time
Industry/Employer: Headquarters to Large Corporate Organisation
Salary Guide: NAD 20,000 – 25,000
Positions Available: 1

Job Description:
The Executive Secretary will be responsible for providing high-level administrative and personal support to the Chief Executive Officer. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs and act accordingly. The ideal candidate should possess soft accounting skills—such as tracking petty cash, preparing basic expense summaries, and supporting invoice follow-up—and be able to draft formal correspondence and letters that speak confidently, eloquently, and professionally on behalf of the executive.

Key Responsibilities:
• Manage executive calendars, schedule meetings, and organize appointments
• Arrange international and domestic travel, including flights, accommodation, and itineraries
• Prepare correspondence, reports, presentations, and official letters that reflect a polished and professional tone
• Handle confidential information with discretion and professionalism
• Organize and maintain files and records, both physical and digital
• Serve as the point of contact between executives and internal/external stakeholders
• Monitor email and respond on behalf of executives when appropriate
• Coordinate events, meetings, and off-site engagements
• Perform personal errands and assist with tasks as assigned by the executive
• Support basic financial documentation and tracking through soft accounting tasks such as expense logs and petty cash reconciliation

Required Qualifications:
• Bachelor’s degree in Business Administration or equivalent qualification
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills in English
• Strong writing skills with the ability to draft persuasive and polished professional documents
• High level of integrity, discretion, and professionalism
• Strong time management and multitasking abilities
• Ability to adapt to shifting priorities and work well under pressure

Preferred Qualifications:
• Experience supporting C-level executives (servicing Chief Executive Officer/Chief Financial Officer)
• Previous work experience and knowledge of local administrative protocols
• Valid driver's license

Benefits:

• Medical Aid scheme

Application Deadline: This Job is open for application until further notice

How to Apply:

We only accept applications done via our online Job Portal.

IMPORTANT NOTE:

Applications done via email will automatically be rejected.

We only accept applications done via our online Job Portal.

Simply Upload your Cover Letter and CV on our Job Portal.

No need to upload Certifications or References. (we will request them at a later stage before you attend the interview)

Contact Information:

• Website: www.freedom77.org
• Email: info@freedom77.org
• We only accept applications done via our online Job Portal.

Disclaimer:

Applying for this job does not guarantee placement nor does it guarantee placement of the specific job post applied for.

This job position has previously been requested in the job market.

Please log in/register via our website and apply for this job if interested.

We will keep you posted if you are successful to be invited for an initial interview.